CCMarkets4Days Events LLC General Vendor Agreement

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This Vendor Agreement (“Agreement”) is entered into by and between CCMarkets4Days Events LLC (“Organizer”) and the approved vendor (“Vendor”) participating in CCMarkets4Days Events (“Event(s)”). By submitting an application, paying the vendor fee, and participating in an Event, the Vendor agrees to comply with all terms and conditions outlined in this Agreement.

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1. VENDOR APPLICATION & APPROVAL

1.1 Application Process

●  All vendors must submit an application for each event they wish to participate in.

●  The submission of an application does not guarantee approval.

●  The Organizer reserves the right to accept or decline any vendor application based on

event needs, space availability, or product type to maintain variety and market balance.

●  Vendors must be at least 18 years of age.

●  Returning vendors must apply for each event separately.

1.2 Approval & Payment

●  Approved vendors will receive an approval email within one week of applying, including a payment link.

●  Payment is due by the deadline stated in the approval email. Failure to submit payment will result in forfeiture of the vendor spot.

●  Vendor fees are non-refundable and non-transferable.

2. VENDOR BOOTH ASSIGNMENT & SETUP

2.1 Booth Assignment

●  Booth spaces are assigned at the discretion of the Organizer.

●  Requests for specific locations will be considered but are not guaranteed.

●  Booths may not be shared unless pre-approved by the Organizer.

2.2 Booth Setup

●  Vendors must ensure their setup fits within the assigned space and does not block walkways or neighboring booths.

●  A well-organized, visually appealing booth setup is encouraged to attract customers.

●  Vendors may use their own display items such as tables, racks, shelving, and tents as

long as they remain within their assigned space.

●  Electricity is limited and only provided upon prior approval.

2.3 Load-In & Load-Out

●  Vendors must adhere to the designated load-in and load-out times provided in the confirmation email.

●  Vehicles must be moved to designated vendor parking after unloading.

●  Early breakdown is not permitted unless prior approval has been obtained from the

Organizer.

2.4 Equipment & Supplies

●  Vendors are responsible for providing their own tables, chairs, displays, and other necessary equipment.

●  Tents/canopies must be properly secured with a minimum of 25 lbs. of weight on each leg.

●  Vendors needing electricity must bring their own extension cords and power strips.

3. VENDOR RESPONSIBILITIES

3.1 Products & Sales Compliance

● Vendors may only sell the products listed in their application.

● The sale of illegal, counterfeit, or offensive materials is strictly prohibited. ● Multi-level marketing (MLM) products are not permitted.

● Vendors must obtain all required permits and licenses for their specific products (e.g., food permits, sales tax permits).

3.2 Pricing & Sales Transactions

●  Vendors must clearly display pricing for all products.

●  It is recommended that vendors accept multiple forms of payment (cash, card, Venmo,

Zelle, PayPal, etc.).

●  Vendors are responsible for making their own change for cash transactions.

3.3 Cleanliness & Trash Disposal

●  Vendors must maintain a clean and organized booth throughout the event.

●  At the end of the event, vendors must remove all trash and debris from their space.

●  Failure to clean up after the event may result in additional cleaning fees or removal from

future events.

4. PROMOTION & MARKETING

4.1 Vendor Promotion Requirements

●  All vendors are required to promote their attendance at CCMarkets4Days Events by sharing event flyers on their social media platforms.

Vendors should tag CCMarkets4Days in social media posts:

Facebook: CCMarkets4Days

Instagram: @ccmarkets4days

Promoting a competing event while attending a CCMarkets4Days event is strictly prohibited.

4.2 Vendor Spotlights

●  The Organizer will feature random vendor spotlights on social media.

●  Vendors do not need to submit product photos for selection.

5. WEATHER POLICY

●  CCMarkets4Days events are held rain or shine.

●  Vendors are expected to prepare for any weather conditions, including wind, rain, or

extreme heat.

●  The only exception for event cancellation or rescheduling is severe weather (e.g.,

lightning storms, tornado warnings, or extreme heat advisories).

●  No refunds will be issued due to weather-related cancellations.

6. NO-SHOW & CANCELLATION POLICY

6.1 No-Show Policy

●  Vendors who fail to attend an event without prior notice will be permanently removed from all future events.

●  No-shows will forfeit their vendor fee with no refunds or transfers. 6.2 Cancellation Policy

●  Vendors must provide at least 72 hours’ notice if they need to cancel.

●  Cancellations must be made via email or text to the Organizer.

●  Cancellations without a reasonable explanation may result in forfeiture of participation in

future events.

7. PROHIBITED ACTIVITIES & CONDUCT

7.1 Prohibited Items

Vendors may not sell:

●  Alcohol, illegal substances, weapons, tobacco, or drug paraphernalia.

●  Garage sale items, bulk resale items, or unapproved merchandise.

●  Copyrighted or trademarked materials without proper authorization.

7.2 Code of Conduct

● Vendors must treat customers, fellow vendors, and staff with respect at all times.

●  Discrimination, harassment, or disruptive behavior will result in immediate removal from the event.

●  Vendors may not play loud music, use flashing lights, or engage in any disruptive activity.

7.3 Smoking Policy

●  Smoking or vaping is not allowed in booth spaces.

●  Vendors must step away to a designated smoking area.

8. LIABILITY & INDEMNIFICATION

●  Vendors participate at their own risk.

●  The Organizer is not responsible for lost, stolen, or damaged property.

●  Vendors agree to indemnify and hold harmless CCMarkets4Days Events LLC, the

event venue, and all affiliated parties from any claims, damages, or liabilities.

●  This agreement releases CCMarkets4Days Events LLC from any and all liability

related to personal injuries and/or property damage that may occur during a CCMarkets4Days Events LLC Event By signing this agreement, I acknowledge and agree to the following terms:

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1. I fully release CCMarkets4Days Events LLC from any responsibility for injuries or damages to my person or property, including any financial obligations arising from such incidents, regardless of whether they are caused by negligence.

2. I understand and accept that certain risks are inherent in participating in this event, including, but not limited to, damages due to uncontrollable factors such as acts of God or other unforeseen circumstances. These risks have been clearly communicated to me by CCMarkets4Days Events LLC

3. I am participating in the CCMarkets4Days Events LLC event voluntarily as a vendor, and I take full responsibility for any risks associated with this participation.

4. I agree to reimburse CCMarkets4Days Events LLC for any damages I may cause to the event property, equipment, or materials, whether the damage was intentional or accidental.

5. I acknowledge that CCMarkets4Days Events LLC and its staff reserve the right to refuse entry, participation, or continued presence at the event at any time and for any reason, without issuing a refund of the vendor fee.

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● By signing up, I forfeit any right to pursue legal action against CCMarkets4Days Events LLC for any reason. I also agree to follow all safety protocols and will seek clarification when needed.

9. GENERAL TERMS

9.1 Governing Law

● This Agreement is governed by the laws of the State of Texas. 9.2 Amendments

●  The Organizer reserves the right to amend this Agreement at any time.

●  Vendors will be notified of any changes.

9.3 Agreement Acknowledgment

● By submitting an application and making a payment, the Vendor acknowledges and

agrees to the terms outlined in this Agreement.

10. CONTACT INFORMATION

Business Phone: (817) 876-6494

Email: ccmarkets4days@gmail.com

Email: info@ccmarkets4days.com

Linktree: https://linktr.ee/ccmarkets4days Website: https://www.ccmarkets4days.com/

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By participating in any CCMarkets4Days Event, the Vendor agrees to all terms in this Agreement.